POSITION
Virtual Chief of Staff
We are looking for an experienced Virtual Chief of Staff to provide direct support to an executive. The role requires strong organization, communication, judgment, and the ability to manage multiple priorities independently.
Administrative Virtual Assistants
Administrative tasks may seem small, but they keep your entire business moving. From managing calendars and emails to organizing documents and coordinating schedules, administrative work can quickly consume valuable time.
Key Responsibilities
Manage complex calendars and scheduling
Manage and prioritize executive emails and communications
Coordinate travel and prepare itineraries
Schedule and prepare meetings, agendas, and materials
Track meeting action items and follow-ups
Handle administrative and financial tasks, including expenses and invoices
Coordinate cross-functional projects and deadlines
Assist with meeting facilitation and logistics
Act as an executive proxy when authorized
Conduct research and provide clear summaries
Serve as a sounding board and provide support with priorities and follow-ups
Anticipate the executive’s needs and proactively address tasks
Qualifications
5+ years of Executive Assistant or Executive VA experience (Preferably 10 years of experience)
Experience supporting an executive, founder, or business owner
Strong experience in calendar and inbox management
Experience with travel, meeting, and project coordination
Advanced proficiency in both Google Sheets and Microsoft Excel, including experience with Excel Macros
Highly organized, detail-oriented, and proactive
Strong judgment and problem-solving skills
Able to handle confidential information
Able to work independently and meet deadlines
Preferred Skills
Willing and able to travel to the United States for training when required
Valid US visa preferred
Schedule
8 hour shift (Full Time)
4-6 hour shift (Part Time)
Our Services
Comprehensive Administrative Support for Your Business
Our Administrative Virtual Assistant Specialists provide reliable support tailored to your business needs. Whether you need help keeping your inbox organized, managing appointments, or maintaining accurate records, we help take the administrative workload off your plate.
Calendar & Schedule Management
Email & Inbox Management
Data Entry & Document Management
Customer & Client Support
Research & Information Gathering
Task & Workflow Coordination
Calendar & Schedule Management
Appointment and meeting scheduling
Calendar organization and maintenance
Meeting reminders and follow-upss
Rescheduling and coordination
Time-blocking and schedule optimization
Email & Inbox Management
Inbox organization and prioritization
Email responses and correspondence
Email filtering and categorization
Follow-ups and reminders
Managing routine communications
Data Entry & Document Management
Data entry and database updates
Document creation and formatting
File organization and management
Spreadsheet maintenance
Digital record keeping
Customer & Client
Support
Responding to routine inquiries
Customer follow-ups
Appointment confirmations
Client information management
General administrative communication
Research &
Insights
Online research
Competitor and market research
Contact and lead research
Data collection and organization
Task & Workflow
Coordination
Tracking ongoing tasks
Managing to-do lists
Follow-up coordination
Updating project information
Supporting internal workflow
Why Hire an Administrative Virtual Assistant?
Save Valuable Time
Delegate routine tasks and focus on what matters most.
Stay Organized & Efficient
Keep your schedules, documents, and daily operations in order.
Reduce Administrative Workload
Spend less time on busywork and more time growing your business.
Improve Productivity
Get more done with reliable support behind the scenes.
Empower your future by joining Auxo Assist.
Apply today and become a Virtual Assistant Specialist.
Contact us today to get a free consultation!
Contact us today to get a free consultation!
Send us a message to get answers to any of your questions & we’ll get back to you within 24-48 hours or as soon as possible.
© Copyright 2026. Auxo Assist PH. All rights reserved.