POSITION
Virtual Procurement Assistant
We are looking for a detail-oriented Virtual Procurement Assistant to manage purchasing activities, coordinate with suppliers, and ensure timely and cost-effective procurement across multiple company locations.
Administrative Virtual Assistants
Administrative tasks may seem small, but they keep your entire business moving. From managing calendars and emails to organizing documents and coordinating schedules, administrative work can quickly consume valuable time.
Key Responsibilities
Review purchase requests to ensure compliance with approved products and purchasing policies.
Create, process, update, and track purchase orders in the company’s ERP or purchasing system.
Request and compare supplier quotations, pricing, availability, and delivery terms.
Monitor open orders and follow up on confirmations, shipments, and delayed deliveries.
Coordinate with operations and accounting to resolve purchasing, delivery, and invoice discrepancies.
Assist with supplier onboarding and maintain vendor documentation.
Manage supplier accounts as company locations open or close.
Provide general administrative support to the procurement team.
Qualifications
At least 1 year of experience in procurement, purchasing, supply chain, inventory control, accounts payable, order management, or administrative support is preferred.
Experience preparing or processing purchase orders and tracking orders through delivery.
Experience using Workday (ERP) is preferred.
Proficient in Microsoft Office or Google Workspace.
Strong organizational, communication, and problem-solving skills.
High attention to detail and ability to manage multiple tasks and deadlines.
Schedule
8 hour shift (Full Time)
4-6 hour shift (Part Time)
Our Services
Comprehensive Administrative Support for Your Business
Our Administrative Virtual Assistant Specialists provide reliable support tailored to your business needs. Whether you need help keeping your inbox organized, managing appointments, or maintaining accurate records, we help take the administrative workload off your plate.
Calendar & Schedule Management
Email & Inbox Management
Data Entry & Document Management
Customer & Client Support
Research & Information Gathering
Task & Workflow Coordination
Calendar & Schedule Management
Appointment and meeting scheduling
Calendar organization and maintenance
Meeting reminders and follow-upss
Rescheduling and coordination
Time-blocking and schedule optimization
Email & Inbox Management
Inbox organization and prioritization
Email responses and correspondence
Email filtering and categorization
Follow-ups and reminders
Managing routine communications
Data Entry & Document Management
Data entry and database updates
Document creation and formatting
File organization and management
Spreadsheet maintenance
Digital record keeping
Customer & Client
Support
Responding to routine inquiries
Customer follow-ups
Appointment confirmations
Client information management
General administrative communication
Research &
Insights
Online research
Competitor and market research
Contact and lead research
Data collection and organization
Task & Workflow
Coordination
Tracking ongoing tasks
Managing to-do lists
Follow-up coordination
Updating project information
Supporting internal workflow
Why Hire an Administrative Virtual Assistant?
Save Valuable Time
Delegate routine tasks and focus on what matters most.
Stay Organized & Efficient
Keep your schedules, documents, and daily operations in order.
Reduce Administrative Workload
Spend less time on busywork and more time growing your business.
Improve Productivity
Get more done with reliable support behind the scenes.
Empower your future by joining Auxo Assist.
Apply today and become a Virtual Assistant Specialist.
Contact us today to get a free consultation!
Contact us today to get a free consultation!
Send us a message to get answers to any of your questions & we’ll get back to you within 24-48 hours or as soon as possible.
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